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Truck Smart
The transport operating system

Truck Smart

Run your transport operation from one place.

Truck Smart connects your vehicles, drivers, journeys, route sheets, records and day-to-day fleet activity in one straightforward operating system.

Request a demonstration See how it works

The everyday problem

Your operation is spread across too many places.

When jobs, drivers, vehicles and records live in different systems, managers spend the day chasing information instead of running the fleet.

Spreadsheets everywhere

Jobs, vehicles and drivers kept in separate files that never quite match.

Paper and double entry

Route sheets and records written by hand, then typed up again.

Chasing updates

Calls and messages just to find out where a job has got to.

No clear overview

Hard to see who is doing what, with which vehicle, today.

One connected system

Everything your transport operation runs on, together.

Truck Smart replaces the patchwork with one system the office and drivers share.

Driver management

Profiles, availability, planning and work hours for every driver.

Vehicles and trailers

One fleet list with status, availability and assigned trailers.

Jobs and dispatch

Plan the day on a dispatch board and assign drivers and vehicles.

Driver app on the phone

Drivers see their jobs and mark each step as it happens.

Location at key steps

The phone records a location when a driver marks arrived, picked up or dropped off.

Digital route sheets

Route sheets produced from the job, ready to download or share.

QR verification

Each route sheet carries a QR code that opens the current sheet.

Maintenance records

Services, repairs, inspections and ITV/MOT logged with next-due dates.

Driver documents

Licences and ID stored with expiry warnings before they lapse.

Fleet costs

Fuel, parking, fines and other expenses recorded against vehicles.

Role-based access

Owners, office staff, drivers and accountants each see what they need.

Operational reporting

Operations and utilisation dashboards, plus driver work-hour reports.

How Truck Smart works

Three steps from scattered to organised.

  1. 01

    Set up your fleet and team

    Add your vehicles, trailers and drivers, and give each person in the office the right level of access.

  2. 02

    Plan and record the day

    Assign jobs on the dispatch board. Drivers follow them on their phone and record each step as they go.

  3. 03

    Review from one place

    Check progress, route sheets, records and reports without chasing anyone for an update.

Built for each part of the operation

The right view for everyone involved.

Access is set by role, so each person sees what they need and nothing they shouldn't.

Business owners

  • Full access to every area of the system
  • Operations, utilisation and finance dashboards
  • Control over settings and who can access what
  • A complete history of changes in the audit log

Transport and fleet managers

  • Create and edit jobs on the dispatch board
  • Assign drivers, vehicles and trailers
  • Keep vehicle maintenance and driver records up to date
  • Plan driver availability and review work hours

Drivers

  • See today's and upcoming jobs on their phone
  • Mark arrived, picked up, dropped off or no show
  • Clock work time and submit expenses with receipt photos
  • View their own documents and notifications

Separate roles are also available for office assistants and accountants.

Drivers and vehicles

Know your fleet and your people at a glance.

Every vehicle, trailer and driver has one record that the whole office works from: status, availability, assignments and history.

  • Vehicle and trailer list with live status and availability
  • Driver profiles with availability and planning
  • Work hours recorded by drivers and reported for managers
Truck SmartDrivers · Documents

Driver A

Driving licence

Valid

Driver B

Driving licence

Expires in 24 days

Driver C

National ID

Expired

Maintenance, documents and records

Important records, kept where you can find them.

Truck Smart helps organise the records you rely on, so they are easier to keep up to date and quicker to retrieve when someone asks.

Maintenance log

Services, repairs, inspections and ITV/MOT with next-due dates.

Expiry warnings

Driver licences and ID flagged before and after they expire.

Vehicle costs

Fuel, parking and fines recorded against each vehicle.

Change history

An audit log of what changed and who changed it.

Journeys and visibility

See how the day is going without picking up the phone.

Drivers mark each step of a job on their phone. Each step is time-stamped and, when the driver allows it, records the phone's location at that moment. It's not continuous tracking: it's a clear record of when and where each step happened.

Wednesday

Today's jobs

09:30In progress

Depot, Jávea

→ Alicante port

4821 KLM · Trailer T-07

ArrivedPicked upDropped offNo show
14:00Next

Valencia → Depot

HomeJobsTimeAlerts
Truck SmartJob · Progress

  1. Arrived · 09:24

    Location recorded

  2. Picked up · 09:41

    Location recorded

  3. Dropped off · 11:58

    Location recorded

Progress appears for the office as soon as it's recorded.

Truck SmartRoute sheet

Route sheet · Driver A · 4821 KLM

09:30Depot, Jávea → Alicante port
14:00Valencia → Depot

Scan to view the live sheet

Route sheets carry a QR code that opens the current version.

From disconnected systems to one operation

What changes when it's all in one place.

Before Truck Smart

  • Paper records
  • Spreadsheets
  • Separate applications
  • Messages and phone calls
  • Limited management visibility

With Truck Smart

  • Connected operational records
  • Clear responsibilities
  • Centralised information
  • Faster access to updates
  • Better management oversight

A working foundation

Built from a transport system already in daily use.

Truck Smart wasn't designed on a whiteboard. It has been developed from an existing transport management system and the real workflows of a working transport operation: planning the day, sending drivers out, recording what happened and keeping the paperwork in order.

That means the features on this page are ones a transport team already uses, not a list of future plans.

Request a demonstration

Let us see how your transport operation works.

Every transport business works slightly differently. We start by understanding the systems, paperwork and processes you already use, then demonstrate where Truck Smart can bring them together.

Questions

Frequently asked questions.

What is Truck Smart?

Truck Smart is an operating system for transport businesses. It brings your vehicles, drivers, jobs, route sheets, maintenance records and documents together in one place, for the office and for drivers.

Who is it designed for?

Transport companies, fleet owners and transport managers who want one clear system instead of spreadsheets, paperwork and separate apps.

Can drivers use it on a phone?

Yes. Drivers have their own phone view with their jobs, step-by-step job actions, time tracking, expenses, documents and notifications.

Can different users have different access?

Yes. Access is based on roles such as owner/administrator, dispatcher, office assistant, accountant and driver. Each role only sees and changes what it should.

Can it work with our existing processes?

Every operation is a little different. In the demonstration we look at how you work today and show where Truck Smart fits, and where it doesn't.

Does it support vehicle checks and records?

Truck Smart records services, repairs, inspections and ITV/MOT against each vehicle with next-due dates, and keeps driver licences and ID with expiry warnings. It helps organise these records; a dedicated daily walkaround check is not part of the current product.

Can we arrange a demonstration?

Yes. Use the form on this page and we'll arrange a time to walk through Truck Smart with you.